Co-working spaces offer more than just a desk for freelancers, remote workers, and entrepreneurs. Some facilities offer meeting rooms, which you can use to host everything from brainstorming sessions to mini business conferences. Before booking a room in a co-working space, there are some things you'll need to keep in mind. Use the following guide to make hosting your business events in a co-working space go smoothly. 

Estimated Time

Some co-working spaces book meeting rooms in minute or hour increments, so it's a good idea to estimate the amount of time your business event will take. This scheduling system makes it easier for the staff at the facility to plan multiple meetings each day using the same room. If you have a membership with a co-working space, you may be entitled to free use of the room for a specific amount of time, though additional charges may apply for all-day or multiple-day use. Of course, you don't have to have a membership at all to use a co-working conference or meeting room. Some locations may offer pay-as-you-go rates and rentals for those who only need working space occasionally. 

Available Equipment

Consider your needs for equipment before selecting a co-working conference room. You may find some locations fully equipped with wall-mounted monitors and whiteboards, while others contain just a table and chairs. Ask your co-working space about connections, such as Ethernet ports and wall outlets to ensure you can connect any equipment you bring into the room. The facility may also have additional A/V equipment, including projectors and projector screens, to customize the setup to meet your event needs. Be sure to ask about any additional charges for the use of equipment so you can get a complete picture of the cost for your meeting or conference. 

Parking Availability

When hosting clients, customers, or colleagues at your event, you'll want to make sure there is ample available parking. Talk to the staff at the co-working space about dedicated lots, street parking options, and the availability of parking validation. Once you have all of the necessary information, you can include the details in any emails you send out regarding your event. If validation isn't an option and parking comes at a premium in your area, you may want to consider covering the cost of parking for your event attendees. 

Amenities

You'll want to keep your attendees as comfortable as possible, and that includes making certain amenities available to them. Your co-working space might include a shared kitchen, cafeteria, coffee station, or lounge for guests to grab refreshments and take a break throughout the day. Knowing which amenities are offered in advance can help you determine whether or not you need to purchase snacks and drinks in advance. Other amenities might include booths for confidential phone calls or even private pumping rooms for any new moms attending your event.  

Learn more about these and other aspects by contacting services that provide co-working office spaces.